{"641969":{"#nid":"641969","#data":{"type":"news","title":"Registration Begins for 2021 Youth Programs","body":[{"value":"\u003Cp\u003EThe holiday season is upon us, which means that planning for 2021 is well underway. For those on campus who work with youth programs, now is the time to consider registering your program for next year.\u003C\/p\u003E\r\n\r\n\u003Cp\u003EThe 2021 Youth Programs Registration form is now live and open on the \u003Ca href=\u0022https:\/\/youthprograms.gatech.edu\/youth-programs-registration-form-instructions\u0022\u003EYouth Programs website\u003C\/a\u003E. As a reminder, youth programs at Georgia Tech run on a calendar year basis, not an academic year. All youth programs must submit a registration form for review and approval at the start of the new year. The form must be submitted at least 30 days prior to the start of the program.\u003C\/p\u003E\r\n\r\n\u003Cp\u003EA youth program is an event that is designed specifically for minors where Georgia Tech faculty, staff, or students have direct contact with the participating minors. For those trying to determine whether their program falls under the umbrella of a youth program, this \u003Ca href=\u0022https:\/\/youthprograms.gatech.edu\/sites\/default\/files\/images\/is_this_a_youth_program_infographic_03.pdf\u0022\u003Einfographic\u003C\/a\u003E can help you navigate and make that decision.\u003C\/p\u003E\r\n\r\n\u003Cp\u003EAs 2021 approaches, the number of Covid-19 cases continues to increase. A great way to minimize the spread of the virus and keep the Georgia Tech community safe is to offer youth programs virtually. \u0026ldquo;This alternative method still provides an opportunity for youth to receive the growth and development they need to succeed, and many programs made the switch over the summer and fall,\u0026rdquo; said Sally Robertson, counsel, Ethics and Compliance.\u003C\/p\u003E\r\n\r\n\u003Cp\u003EThe registration and approval process remains the same for virtual programs as it does for the in-person program. However, there are a few differences to consider when hosting a youth program online rather than on campus.\u003C\/p\u003E\r\n\r\n\u003Cp\u003EFor more information and resources on virtual youth programs, visit the \u003Ca href=\u0022https:\/\/youthprograms.gatech.edu\/program-requirements\/virtual-youth-programs\u0022\u003EVirtual Youth Programs\u003C\/a\u003E page on the Youth Programs website. Questions can be directed to Sally Robertson at \u003Ca href=\u0022mailto:sally.robertson@carnegie.gatech.edu\u0022\u003Esally.robertson@carnegie.gatech.edu\u003C\/a\u003E.\u003C\/p\u003E\r\n\r\n\u003Ch4\u003EVirtual Programs Still Require:\u003C\/h4\u003E\r\n\r\n\u003Ch5\u003ERegistration Form\u003C\/h5\u003E\r\n\r\n\u003Cul\u003E\r\n\t\u003Cli\u003EThe registration form must be submitted no less than 30 days prior to the start of the program.\u003C\/li\u003E\r\n\t\u003Cli\u003EThe registration form can be found on the Youth Programs website.\u003C\/li\u003E\r\n\u003C\/ul\u003E\r\n\r\n\u003Ch5\u003EBackground Checks\u003C\/h5\u003E\r\n\r\n\u003Cul\u003E\r\n\t\u003Cli\u003EBackground checks are run through HR.\u003C\/li\u003E\r\n\t\u003Cli\u003EThey are required for all those in direct contact with minors.\u003C\/li\u003E\r\n\t\u003Cli\u003EEven in an online setting, a videoconference or an email is still considered direct contact.\u003C\/li\u003E\r\n\u003C\/ul\u003E\r\n\r\n\u003Ch5\u003ETraining\u003C\/h5\u003E\r\n\r\n\u003Cul\u003E\r\n\t\u003Cli\u003ETraining is administered throug D2L for employees and through the Training Request form for students and non-employees.\u003C\/li\u003E\r\n\t\u003Cli\u003ETraining is required for all those in direct contact with minors.\u003C\/li\u003E\r\n\u003C\/ul\u003E\r\n\r\n\u003Ch5\u003EStaff and Volunteer Code of Conduct\u003C\/h5\u003E\r\n\r\n\u003Cul\u003E\r\n\t\u003Cli\u003EAll staff and volunteers, whether in direct contact or not, are required to sign the Staff and Volunteer Code of Conduct.\u003C\/li\u003E\r\n\t\u003Cli\u003EBecause virtual programs look a little different in terms of online expectations and behavior, there is a new code of conduct specifically for virtual programs.\u003C\/li\u003E\r\n\t\u003Cli\u003EIt can be found on the Youth Programs website under Virtual Youth Programs.\u003C\/li\u003E\r\n\u003C\/ul\u003E\r\n\r\n\u003Cp\u003E\u0026nbsp;\u003C\/p\u003E\r\n\r\n\u003Ch4\u003EOther Changes and Requirements to Note\u003C\/h4\u003E\r\n\r\n\u003Ch5\u003ERule of Three\u003C\/h5\u003E\r\n\r\n\u003Cul\u003E\r\n\t\u003Cli\u003EWith virtual programs, the supervision ratio changes to what is known as the \u0026lsquo;Rule of Three.\u0026rsquo;\u003C\/li\u003E\r\n\t\u003Cli\u003EThis means that in order to prevent a minor from being left alone with an adult chaperone, there must always be at least two adults on all communications, whether through email or videoconference.\u003C\/li\u003E\r\n\t\u003Cli\u003EThis way there are always at least three people present: one child and two adults.\u003C\/li\u003E\r\n\u003C\/ul\u003E\r\n\r\n\u003Ch5\u003EApproved Platforms\u003C\/h5\u003E\r\n\r\n\u003Cul\u003E\r\n\t\u003Cli\u003EIn order to prevent hacking and unauthorized sharing of personal or sensitive information, all virtual programs must use a Georgia Tech approved platform.\u003C\/li\u003E\r\n\t\u003Cli\u003EThis means that Georgia Tech already has an account and an agreement in place with the vendor.\u003C\/li\u003E\r\n\t\u003Cli\u003EA list of approved video collaboration tools can be found on the Services and Support website.\u003C\/li\u003E\r\n\u003C\/ul\u003E\r\n\r\n\u003Ch5\u003EMandatory Reporter\u003C\/h5\u003E\r\n\r\n\u003Cul\u003E\r\n\t\u003Cli\u003EBecause virtual programs offer a unique insight into a minor\u0026rsquo;s home and family life, the mandatory reporter requirements still apply.\u003C\/li\u003E\r\n\t\u003Cli\u003EFor those staff and volunteers who may see something of concern through a videoconference, there is a responsibility to say something.\u003C\/li\u003E\r\n\u003C\/ul\u003E\r\n","summary":null,"format":"limited_html"}],"field_subtitle":"","field_summary":[{"value":"\u003Cp\u003EFor those on campus who work with youth programs, now is the time to consider registering your program for next year.\u003C\/p\u003E\r\n","format":"limited_html"}],"field_summary_sentence":[{"value":"For those on campus who work with youth programs, now is the time to consider registering your program for next year."}],"uid":"27469","created_gmt":"2020-12-09 01:05:27","changed_gmt":"2020-12-10 13:10:15","author":"Kristen Bailey","boilerplate_text":"","field_publication":"","field_article_url":"","dateline":{"date":"2020-12-08T00:00:00-05:00","iso_date":"2020-12-08T00:00:00-05:00","tz":"America\/New_York"},"extras":[],"hg_media":{"642004":{"id":"642004","type":"image","title":"Youth Programs Infographic","body":null,"created":"1607605667","gmt_created":"2020-12-10 13:07:47","changed":"1607605667","gmt_changed":"2020-12-10 13:07:47","alt":"Youth Programs Infographic","file":{"fid":"243906","name":"youthprograms.jpg","image_path":"\/sites\/default\/files\/images\/youthprograms.jpg","image_full_path":"http:\/\/www.tlwarc.hg.gatech.edu\/\/sites\/default\/files\/images\/youthprograms.jpg","mime":"image\/jpeg","size":215203,"path_740":"http:\/\/www.tlwarc.hg.gatech.edu\/sites\/default\/files\/styles\/740xx_scale\/public\/images\/youthprograms.jpg?itok=Y5scmqzS"}}},"media_ids":["642004"],"related_links":[{"url":"http:\/\/youthprograms.gatech.edu\/","title":"Youth Programs"}],"groups":[{"id":"1317","name":"News Briefs"},{"id":"1214","name":"News Room"}],"categories":[{"id":"129","name":"Institute and Campus"}],"keywords":[],"core_research_areas":[],"news_room_topics":[{"id":"71871","name":"Campus and Community"}],"event_categories":[],"invited_audience":[],"affiliations":[],"classification":[],"areas_of_expertise":[],"news_and_recent_appearances":[],"phone":[],"contact":[{"value":"\u003Cp\u003E\u003Ca href=\u0022mailto:sally.robertson@carnegie.gatech.edu\u0022\u003ESally Robertson\u003C\/a\u003E\u003C\/p\u003E\r\n\r\n\u003Cp\u003EEthics and Compliance\u003C\/p\u003E\r\n","format":"limited_html"}],"email":[],"slides":[],"orientation":[],"userdata":""}}}